Getting critical documents signed should be easy.
If you're ahead of the curve, you'll already be using E-Signatures and Digital Wet Signatures as part of your digital business strategy.
Not integrated this secure, game-changing benefit into your business yet? Don't worry, the team at Virtual Cabinet has got you covered.
Let's be clear:
• Digital signatures are easy to use and provide a secure way to sign documents electronically.
• They allow you to send digital copies of signed documents to others via email or other electronic means.
• They help ensure that no changes have been made after signing.
• They are accepted by many government agencies and businesses.
• They save time and money.
• They are more efficient than pen and ink.
So whether you need help convincing your management for a reliable E-signature software or if you're looking to see whether you'll use E-signatures as much as you think, we've compiled the top 5 everyday use cases:
1) Vendor and Supplier Contracts
No matter what industry you're in, from Accounting to Financial services, there will always be contracts to sign and get signed.
The case for signing contracts digitally? A business contract usually signifies the start of a relationship or the next stage. It's imperative to keep that relationship on a good setting with instant, clear communication.
Allow a Digital Signature to speed up your workflow with real-time visibility and status updates with each contract.
2) Tax Returns
Attention Accountants and Tax Specialists! Tax season is approaching (isn't it always?) and we know, there is no room for error.
Compliance is a priority when sending off high-priority documents to any governing bodies. So it's essential that the tax return process is speedy and crucial that no mistakes are made.
With a digital signature portal like Virtual Cabinet Portal, you can ensure:
- Your client's tax returns are received, processed, signed and stored, and attached with a full audit trail.
- Your advanced electronic signatures are compliant and legally binding with e-signature and digital signature laws, standards and best practices.
3) Sales Agreements
For some businesses, a Sales Agreement is the most frequently signed and arguably the most valuable document.
You also need to be able to get them signed on the go, from any location. No use carrying around a large number of paper documents, just in case the signing might happen.
By keeping your documents electronically, you can amend any last-minute changes, while also grabbing that all important signature in a matter of moments.
What's more, both parties will have those all important documents, safely stored in the cloud.
4) Client Onboarding
A good first impression is essential for a long-term relationship between a company and its customer base. Paper files lead to piles of paper everywhere, which makes them difficult to manage.
Piles of papers cause disorganisation on both sides and - imagine that unnecessary cost!
Electronic signature technology allows you to create an efficient workflow between yourself and your clients. Send multiple files at once, with clear instructions for each file. No need for paper.
5) Non-Disclosure Agreements
NDAs are legal contracts. It outlines how you share information or ideas in confidence. NDAs are sometimes referred to as confidentiality agreements.
With that in mind, it's clear that keeping this information on paper, right down to the signature could result in a huge, legal issue.
What if there's a loss of files? The agreement gets broken? How will you make sure that paper document stays secure?
That's easily avoidable.
Nowadays, it's common practice to send NDA's via email. But what happens if they don't receive it? Or if they do but forget to sign it?
Using electronic signature software which integrates with your document management system you can safely store all NDAs against the client file in just a few clicks.
And there are many more use cases for Esignatures than these five examples. They're an essential tool for any forward-thinking company today. To avoid falling behind in 2023, consider adapting to use a secure electronic signature (eSign) system.
So why wait till 2023? Schedule a demo with Virtual Cabinet and upgrade your eSign process now
FAQs
Why use an Esignature Software system?
Esignature software is a great tool for anyone who wants to create their own digital signature. It's easy and fast to use, and it gives you the option of creating your own unique digital signature that can be used in any document or email.
With Virtual Cabinet, you can also add comments to your signatures, which means that they are more than just a simple electronic stamp.
Why use eSignatures for business?
eSignatures are a great way to speed up and improve the process of signing documents.
They can be used in many different ways, but they are most commonly used as an electronic alternative to paper signatures.